Best Practices Guide for Handling FDNS Site Visits

Introduction

The current Administration has emphasized strict enforcement of immigration laws, resulting in additional site visits and other fraud-related investigations.  

This guide provides best practices for employers and employees to prepare for and respond to unannounced Administrative Site Visits (ASVs) by the USCIS Fraud Detection and National Security Directorate (FDNS). These visits are intended to verify compliance with immigration laws and the accuracy of information provided in immigration petitions, particularly for H-1B and other employment-based visas. Although sometimes framed as a voluntary request, ASVs are authorized and mandated by law and refusal to cooperate will result in denial of applications and other adverse consequences. 

Understanding Administrative Site Visits (ASVs)

ASVs are conducted by USCIS FDNS to:

• Verify the existence of an employer.

• Confirm the employment of foreign workers.

• Ensure compliance with wage and job conditions specified in visa petitions.

• Detect and prevent immigration fraud.

Employer Best Practices

1. Designate a Company Representative: Identify a primary point of contact to handle ASVs, typically someone from HR or management.

2. Train Front-Line Employees: Ensure all employees know how to respond if an officer arrives. They should politely direct the officer to the designated representative.

3. Maintain Updated Records: Keep secure, accessible files of all USCIS petitions (Forms I-129, LCAs, etc.), wage records, and job descriptions. An audit of all immigration documents are recommended beforehand.

4. Notify H-1B Employees: Make sure foreign workers are aware of their job details, location, and the terms of their petitions.

5. Prepare for Interviews: Have clear procedures in place for who will speak to the officer and how questions will be answered. Mock interviews should be conducted to better employees for questions by immigration officers

6. Contact Legal Counsel: Have an immigration attorney’s contact information ready and inform them immediately if an ASV occurs.

7. Document the Visit: Record the names of the officers, the questions asked, and any documents requested or provided.

Employee Best Practices

1. Stay Calm and Polite: If approached by an officer, answer questions clearly but do not guess or provide unnecessary information.

2. Understand Your Job Details: Be familiar with your job title, job duties, location, salary, and the terms in your visa petition.

3. Request a Witness: If possible, have a company representative present during any interview.

4. Provide Accurate Information: Answer truthfully, but avoid guessing or speculating.

What to Expect During an ASV

• Officers may arrive unannounced at any work location listed in the visa petition.

• They may request to speak with company representatives, the foreign worker, or both.

• They may take photographs, inspect the facility, and request copies of documents.

Handling Special Situations

• Client Site Visits: If an H-1B worker is assigned to a client site, notify the client in advance about the possibility of ASVs.

• Confidential Areas: Politely redirect officers to less sensitive areas if they request access to restricted areas.

Conclusion

By following these best practices, employers and employees can ensure compliance, maintain professionalism, and minimize the risk of negative outcomes during an FDNS site visit.

(Immigration laws and policies change regularly.  If you have any questions regarding this article, please visit www.1visa1.com to schedule a legal consultation.)